A request to use your property as a location is, in fact, a business proposal. Since each project has specific considerations, it is impossible to address all situations. However, Film New Orleans has provided some guidelines below. We suggest considering them when establishing an agreement between yourself, the property owner and the film production company. By providing these guidelines, we hope to encourage an agreement that is successful for everyone.
Initial contact is generally made by a location scout, or location manager. This person is often hired locally by the film company but also may be from out of state. His/her credentials can be confirmed through Film New Orleans. Feel free to call us at 504-658-4341. Determine the nature and type of project and how the location will be used. It is reasonable to ask to read the script segment where the property will be used. Will there be smoke, fire, gunshots or other effects?
Determine the exact number of days required for the shoot. Be aware that a “day” can be as long as 16 hours and can be either daytime or night time. Days required should include:
Arrange for a walk-through with the location manager to determine such specifics as:
Determine who will be allowed “on set” (location) during periods of use and how this will be enforced. A feature film or television movie may have a crew of 60 to 150 people; commercials may require 5 to 40 crew members; while documentaries and video crews usually require fewer crew.
Determine how the owner and family will be accommodated during location use and any living expenses that may be required.
Designate parking for personal vehicles.
Location fees are negotiable. The you as the owner should feel comfortable with the amount agreed upon, and payment should be made in full prior to any filming. If the movie is legitimate, this should never be a problem.
The owner should have agreed-upon specifics IN WRITING.
The owner should get a certificate of insurance, including a hold harmless clause for protection in case of any injuries on the property. All production companies should carry insurance policies that cover third-party rentals for property damage and liability. A copy of the insurance certificate should be given to the owner before any crew comes on the property.
It is important to understand that, with the uniqueness of each film project, unforeseen circumstances or even weather changes can require more time, additional space, additional personnel, etc. This is the norm in making motion pictures, so contingency plans, options, and fees should be discussed with the production company.
Determine clean-up requirements: who is responsible, time limit for completion (such as 24 to 48 hrs.), etc. Arrange for a final walk-through for owner approval.
Don‘t be afraid to ask a lot of questions! Make sure you fully understand the terms of the contract, and in turn, that your conditions are understood.
Please don’t hesitate to contact Film New Orleans if you have any concerns or questions about your property being used as a location.